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This policy aims to provide a foundation of best practices to ensure compliance by Guardians of Our Children and its employees and volunteers with the following:

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• Privacy Act 1193 and its amendments

• The Unsolicited Electronic Messages Act 2007

• Guardians of our Children Contractual Agreements

• Guardians of our Children Trust Deed

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Privacy Policy:

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1. Guardians of Our Children collects, holds and uses personal information in the areas of clients, staff and volunteers

2. Guardians of our Children Will only collect information that is necessary for one or more of its functions, and the collection of that information is necessary for that purpose

3. All Guardians of Our Children staff and volunteers are expected to uphold the standards implicit in the Policy when they collect, hold and use this information

4. Information will only be retained for as long as necessary for the purpose for which it was collected

5. Guardians of Our Children keep a personnel file for each employee and volunteer that includes but is not limited to:

   1. Name, address and contact details

   2. Date of Birth

   3. Emergency Contact Details

   4. Job Information

   5. Performance Management notes

   6. Learning and Development records

   7. Remuneration

   8. Bank Account details

6. Guardians of our Children will only provide information to third parties if:

   1. It is necessary for one or more of its functions or activities

   2. If Guardians of our Children is legally required to provide the information

   3. If someone else is at risk and sharing prevents harm to that person

   4. For statistical reports and research (individuals will not be identified)

7. Unauthorised disclosure of, or access to, personal information by employees, volunteers, contractors or agents will be viewed as a serious breach of this Privacy Policy. Appropriate action (which may include disciplinary or legal action) will be taken in such cases.

8. Any complaints in relation to this policy from clients, employees or volunteers can be made in writing to the manager. The Manager will ascertain the nature of the complaint and endeavour to bring about a resolution to the complaint. This does not affect the rights the complainant may have under the Privacy Act 1993.